Summer Symposium

FREQUENTLY ASKED QUESTIONS

Be sure to review our frequently asked questions for helpful hints to ensure successful participation during Summer Symposium.

You need to connect to the UCD-guest network, create an account and then sign into that account with the username and password that is sent to you. Follow this guide for more support: https://fs-edu.tech/wifi

8/5: Paid work time begins at 9:00 am; unpaid lunch from 12:45 – 1:45 pm; paid work time ends at 5:30 pm.

8/6: Paid work time begins at 9:00 am; unpaid lunch from 12:30 – 1:30 pm; paid work time ends at 5:00 pm.

8/7: Paid work time begins at 9:30am; unpaid lunch from 12:30 – 1:30pm. If you return to your site to finish out your workday, you are paid for your travel time and would clock out after you have finished your workday at your site. If you are going home after Symposium, your workday ends at 12:30.

You will be reimbursed for round trip mileage from your home address to UC Davis each day of Summer Symposium as well as daily parking. Daily parking rates are $16 per day, and in order to purchase your parking permit each day, you will need a credit/debit card and your license plate number at the kiosk. Staff will not be reimbursed for mileage without also submitting parking receipts. Please complete the attached Mileage Reimbursement Form (which has a place for you to enter both your mileage and parking expenses), attach your parking receipts to the form, and turn in to your Office Manager for processing by August 15, 2024.

8/4: Paid work time begins at 6:45pm (2 hours prior to flight time) through the time you check in to the hotel in Davis.

8/5: Paid work time begins at 9:00 am; unpaid lunch from 12:45 – 1:45 pm; paid work time ends at 5:30 pm.

8/6: Paid work time begins at 9:00 am; unpaid lunch from 12:15 – 1:15 pm; paid work time ends at 5:00 pm.

8/7: Paid work time begins at 9:30am; unpaid lunch from 12:30 – 1:30pm; paid work time ends at 7:25pm. (Of course, if flight is delayed, you will conclude your work day at the time the flight actually lands).

You will be reimbursed for your mileage to/from the airport as well as parking at the airport, if applicable. Please complete the attached Mileage Reimbursement Form (which has a place for you to enter both your mileage and parking expenses), attach your parking receipts to the form, and turn in to your Office Manager for processing by August 15, 2024.

If you are taking Uber/Lyft to the airport or to UC Davis, your fare will be reimbursed. A receipt showing the date, the origin of the trip as well as the destination is required for each leg of the trip, each day. Please complete the attached Reimbursement Report (different than the Mileage Reimbursement Form), attach trip receipts, and turn in to your Office Manager for processing by August 15, 2024. You will not submit for mileage or parking.

INFORMATION FOR OUT-OF-TOWN EMPLOYEES WHO ARE FLYING/LODGING

Flights: If you are flying to Sacramento and you do not have your flight information, please email mgrace@fortuneschool.us

Charter Bus Passengers: If you are riding the bus to UC Davis from the airport with HBCP but are not flying in with HBCP, please reach out to Mr. Bell and/or Dr. Morgan so they know you are riding with them. The bus will pick staff flying in up from SMF on Sunday, August 4 and take staff flying out back to SMF on Wednesday, August 7.

Hotel Room Check-In: Your hotel room will be ready when you arrive on Sunday. You are staying at the Hyatt Place - UC Davis which is steps from the UC Davis Conference Center. The Conference Center is the hub for most of our Summer Symposium activities.

Credit/Debit Card Required for Hotel Check-In: In order to check in to the hotel, you will need to provide a credit or debit card at check in. The hotel room and related taxes are already paid for. However, incidentals (room service, in-room movies, etc.) will be charged to your card. You will not receive a room key without a debit/credit card on file.

Luggage storage: on Wednesday for out-of-town staff will be in Conference Room B (where the Fortune Store is located) off of the Main Lobby in the Conference Center. Please check out of the hotel before breakfast and bring your luggage with you to Conference Room B. Please make sure your luggage is tagged. Since so many bags look alike, luggage tags are a must.

Dining Options: Sunday night travelers will be reimbursed for dinner. Monday night we are having a BBQ dinner for everyone. Tuesday and Wednesday out-of-town participants will be reimbursed for dinner. We will need receipts for all dinners. Alcohol cannot be reimbursed.

The hotel has these options: https://fs-edu.tech/ucdining

Additional Options can be found here: Off Campus Dining

DIRECTIONS